Housecall Pro pricing (2026): plans, seat limits, and what each payment method really costs
Pricing checked October 5, 2026
Disclosure: FieldServiceScout may earn a commission if you buy Housecall Pro through our links. This doesn't change anything on this page. Every number comes from Housecall Pro's own published pricing and help-center rates. How we rank and test · Affiliate disclosure
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- Solo operator: Basic, $59/mo billed annually ($79 monthly). Job costing is included on Basic.
- 2–5 people who need QuickBooks Online sync, flat-rate pricing or GPS tracking: Essentials, $149/mo billed annually for 5 users.
- You sell recurring service plans, or need route optimization or the open API: MAX, $299/mo billed annually for 8 users. Those features are listed only on MAX.
- 9 or more users: MAX + $35/user. That's $369/mo for 10 users and $544/mo for 15 (annual billing).
- 6–7 users who don't need MAX features: Price not published. The pricing page gives no extra-user price for Essentials.
- Customers mostly tap or swipe cards in person: Good fit. The card-present rate is 2.59% with no per-transaction fee, plus $5/mo per active Tap to Pay device.
- Many Amex, commercial-card, keyed or card-on-file payments: Costs more. Those payments are 3.49%.
- Ease of use, field app, support: No rating. Usability: not yet tested.
Who Housecall Pro fits
| # | Your situation | Fit | Why (Housecall Pro pricing page and help center, Oct 5, 2026) |
|---|---|---|---|
| 1 | Solo operator | Basic | $59/mo annual / $79 monthly, 1 user. Job costing, price book and online booking are listed on Basic |
| 2 | 2–5 people needing QuickBooks Online sync, flat-rate pricing or GPS tracking | Essentials | $149/mo annual / $189 monthly, 5 users. All three are first listed on Essentials |
| 3 | Recurring service plans, route optimization or open API | MAX | $299/mo annual / $329 monthly, 8 users. All three are listed only on MAX |
| 4 | 9 or more users | MAX + $35/user | 10 users $369 · 15 users $544 · 20 users $719 per month (annual billing) |
| 5 | 6–7 users who don't need MAX features | Price not published | No extra-user price is given for Essentials. The FAQ only says "extra users are optional" |
| 6 | Mostly in-person card payments | Good fit | 2.59% card-present, no fixed fee. Tap to Pay adds $5/mo per active device |
| 7 | Many Amex / commercial / keyed / card-on-file payments | Costs more | 3.49% on Amex and commercial cards (any method) and on keyed or card-on-file payments |
| 8 | Ease of use, field app, support | No rating | Usability: not yet tested. |
Housecall Pro pricing as published on October 5, 2026
Source: housecallpro.com/pricing, fetched October 5, 2026. Prices are USD per month, before tax.
| Plan | Users included | Billed annually | Billed monthly | Extra users |
|---|---|---|---|---|
| Basic | 1 | $59 | $79 | Not published |
| Essentials | 5 | $149 | $189 | Not published |
| MAX | 8 | $299 | $329 | $35/mo each |
- Intro offers on Oct 5: $26/mo for the first month on Basic and Essentials, and $99/mo for 3 months on MAX through a demo. They're temporary, so we leave them out of all cost math.
- Free trial: 14 days with MAX features, no credit card.
- Contracts: Housecall Pro's FAQ says there are no long-term contracts. Downgrades take effect at the end of the current billing period.
- Extra products listed without prices: CSR AI, Pipeline, Payroll, Accounting, Business Coaching, Voice, Campaigns, VGPS/Dashcams, Websites. The pricing page doesn't show their costs, so we can't include them in any total.
Which plan unlocks what
From the plan cards on October 5, 2026. "Not listed" means the card doesn't mention it. We haven't checked inside the app.
| Capability | Basic ($59) | Essentials ($149) | MAX ($299) |
|---|---|---|---|
| Online booking, scheduling and dispatch | ✓ | ✓ | ✓ |
| Estimates, invoicing, payments, consumer financing | ✓ | ✓ | ✓ |
| Price book | ✓ | ✓ | ✓ |
| Job costing | ✓ | ✓ | ✓ |
| Review management | ✓ | ✓ | ✓ |
| Routes | — | ✓ | ✓ |
| Flat-rate pricing | — | ✓ | ✓ |
| Checklist automations, photo reports | — | ✓ | ✓ |
| Employee GPS tracking, commissions | — | ✓ | ✓ |
| QuickBooks Online sync | — | ✓ | ✓ |
| Sales proposal tool | — | — | ✓ |
| Recurring service plans | — | — | ✓ |
| Route optimization | — | — | ✓ |
| Open API, Zapier (per FAQ) | — | — | ✓ |
| Dedicated onboarding, escalated phone support | — | — | ✓ |
The jump that matters: if you sell maintenance memberships, the published path is MAX at $299/mo, which is $150/mo more than Essentials. For a 3-person HVAC crew, that's $1,800 a year to unlock memberships. See Housecall Pro alternatives for vendors that list service agreements on a lower tier.
Fee by payment method: the same $10,000, five different costs
Source: Housecall Pro payment processing options (help center), fetched October 5, 2026.
| How the customer pays | Housecall Pro rate | Cost on $10,000 of payments |
|---|---|---|
| Card present (reader or Tap to Pay) | 2.59% (+$5/mo per active Tap to Pay device) | $259 (+ device fee) |
| Customer enters card online (invoice link) | 2.99% | $299 |
| Staff keys the card, scans it, or charges a card on file | 3.49% | $349 |
| Amex or commercial/corporate card, any method | 3.49% | $349 |
| PayPal / Venmo | 2.99% | $299 |
| ACH bank payment | 1% | $100 |
| Buy now, pay later | 4.99% | $499 |
| Instant payout (Instapay) | +1% on top | +$100 |
For comparison, Jobber's published rates on the same $10,000, at a $300 average ticket, are $300 online (2.9% + 30¢) and $280 Tap to Pay (2.7% + 30¢). Jobber's rate card lists no separate Amex or commercial rate (provisional: based on its published rate card).
What this means in practice:
- Phone payments cost the most. A shop that takes cards over the phone or runs autopay from cards on file pays the 3.49% rate. At 3 users and $36,000/mo, all keyed, that's $1,256.40/mo in fees, against $932.40 if every card is tapped.
- Small autopay charges favor Housecall Pro. On a $20 monthly membership charge, 3.49% is $0.70, against $0.88 on Jobber's 2.9% + 30¢ (provisional; Jobber lists no separate card-on-file rate). The break-even is about $51 per charge. Above that, Jobber's rate is cheaper.
- Corporate clients raise the bill. At 3 users and $36k/mo online, every 10% of volume on Amex or commercial cards adds $18/mo to Housecall Pro fees.
Model: analysis/wave1_models.py, sections C–E.
True cost at 1, 3 and 10 users
Assumptions (ours): $300 average card payment. Card volume of $12,000/mo at 1 user, $36,000 at 3 users and $120,000 at 10 users. Annual-billing software prices. In the in-person column, every user has an active Tap to Pay device.
| Crew | Plan | Software | All online: fees → all-in | All in person: fees + devices → all-in |
|---|---|---|---|---|
| 1 user | Basic | $59 | $358.80 → $417.80 | $310.80 + $5 → $374.80 |
| 3 users | Essentials | $149 | $1,076.40 → $1,225.40 | $932.40 + $15 → $1,096.40 |
| 10 users | MAX + 2 users | $369 | $3,588 → $3,957 | $3,108 + $50 → $3,527 |
At 10 users, the 2.59% card-present rate makes Housecall Pro cheaper all-in than Jobber's 10-user tiers ($3,589–$3,659). On online payments, Jobber is cheaper ($3,829–$3,899). Full comparison: Jobber vs Housecall Pro.
Our analysis
- Housecall Pro is one of only two vendors we checked that publish list prices. Of 11 field-service pricing pages we checked on October 5, 2026, only Housecall Pro and Jobber showed prices.
- The seat price is published only for MAX. Housecall Pro's seat selector showed an unfilled "$XX" for the other plans when we checked. A 6-person shop that doesn't need MAX can't price Essentials from the website.
- Job costing on the entry plan is unusual. Jobber lists job costing from Grow ($229 for 5 users). Housecall Pro lists it on Basic ($59).
- Memberships are a MAX feature. That's the main reason a small HVAC or plumbing shop would pay $299 instead of $149.
- Your payment method decides the card fee. The spread between Housecall Pro's cheapest and most expensive card methods is 0.9 percentage points. On $36,000/mo, that's $324/mo, more than twice the Essentials subscription.
How we tested
This review is based on Housecall Pro's published pricing and documentation. We haven't done hands-on testing of Housecall Pro yet. We haven't used the app, started the trial or run payments, so we make no claims about ease of use, the mobile app or support.
What we did (October 5, 2026):
- Fetched and archived the pricing page (HTML, text and a full-page capture) and the processing-fee help article.
- Recorded every plan, user allowance, add-on and fee in our public source table (
pricing-sources.csv). - Built the fee and cost models as scripts that anyone can re-run (
analysis/).
Full methodology: /disclosure#what-tested-means.
Evidence
housecallpro_com_pricing__2026-10-05.png: Housecall Pro pricing page, captured October 5, 2026. The plan cards didn't render in the capture, so the prices on this page are read from the pricing page's source (HTML), fetched the same day.- The processing-fee help article was fetched October 5, 2026, and a raw copy is archived.
Pricing checked
Pricing page captures
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